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Since our launch in 2010, Frontenac Property Management has grown to become the leading residential property management company in the greater Kingston, Ontario area. With an ever-expanding portfolio, we are constantly looking for talented, hard-working individuals to join our dynamic team. In addition to offering a competitive compensation package with a comprehensive benefits plan, we also have great coffee!


Frontenac Property Management is a locally owned and operated company in Kingston, Ontario. We are a full-service property management company committed to continually improving the rental experience for the investment property owner as well as the tenant. We take pride in representing safe and well cared for properties and understand the value of such an investment.

We’re seeking a friendly, outgoing individual to fill the role of Leasing Admin Assistant, to work directly with our Leasing Manager representing our company to potential and existing tenants. The successful candidate will have a strong background in administrative positions and customer service. Experience in property management or real estate is an asset.

Your roles and responsibilities will include:

  • Process sublet applications and agreements between current tenants and sublets

  • Respond to parking inquiries and prepare parking agreements.  Maintain records of available parking spaces.

  • Complete administrative portion of new leases and leases ending as outlined on FPM checklists.

  • Schedule month end property turnovers

  • Prepare move-in packages and follow up with tenants after move-in

  • Liaise with tenants and appropriate utility providers regarding account set up.

  • Ensure Fire Safety documents are sent to tenants after move in; are filed and dates tracked

  • Maintain client and tenant files, scanning and uploading documents to company databases

  • Liaise with tenants and appropriate utility providers regarding account set up.

  • Conduct property showings and walkthroughs as needed

  • Support office in administrative role, fielding incoming emails and phone calls.

  • Take photos of properties to be used for advertising; when taking on new management, or to update photos on file

  • Assist in processing of rental applications

  • Show available properties to interested potential tenants as needed

  • Accompany realtors and appraisers on property walkthroughs


The right candidate will have the following qualifications and experience:

  • Excellent communication skills in English (telephone, email and in person);

  • Excellent phone, email and face to face demeanor.

  • Experience using various computer applications.

  • Superior organizational skills; ability to prioritize and multitask among competing demands

  • Attention to detail

  • Self-starter with experience working independently and in a collaborative environment;

  • College Diploma in Business Administration or Office Administration or equivalent work experience

  • Minimum 1 year experience in an administrative support role

This is a full time position (40hr per week) Monday - Friday from 9:00am - 5:00pm.

Frontenac Property Management offers a competitive compensation package, including a comprehensive benefits plan, the option to participate in company RRSP and a dynamic team work environment.

Those interested should apply by emailing a cover letter and resume which explains how they meet the qualifications and experience outlined to

We wish to thank all who express an interest in this position and advise that only those who are selected for an interview will be contacted.

Job Type: Full-time

Salary: $17.00 to $21.00 /hour